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Cooperative Education & Service Learning Unit

EXPERIENTIAL LEARNING REGISTRATION PROCEDURES

PLEASE READ AND FOLLOW THE FOLLOWING INSTRUCTIONS CAREFULLY.

REGISTRATION

  1. Get an experiential learning registration form from:
    • NMMU Department of Electrical Engineering website
    • Janine Holmes – Room C113A - Fax:  041 504 9518 - Email: Janine.holmes@nmmu.ac.za

    • Faculty Officer – Room C112
  2. Fill in all the blank spaces using a black pen and block letters – NO REGISTRATION FORMS WITH ANY BLANK SPACES WILL BE ACCEPTED!
  3. Choose the correct module code:
SEMESTER 1 SEMESTER 2
P1 EEP1211 P1 EEP1212
P2 EEP2211 – Power & Industrial P2 EEP2212 – Power & Industrial
P2 ELP2211 – Communications P2 ELP2212 – Communications
  1. Hand the completed registration form in:
  2. Regularly check your academic record to ensure you are registered onto the ITS system.
  3. You must complete an Experiential Learning Registration form or else a compulsory visit cannot take place during experiential learning.
  4. Please inform Ms Colleen Hopgood immediately if your physical work address changes during the experiential learning period.

LOGBOOK

  1. You must use the latest version – 2010.
  2. It must be typed – NO HANDWRITTEN LOGBOOKS WILL BE ACCEPTED!
  3. You must give a detailed description of the work done per week – at least one page.
  4. You must complete the skills learned for every week.
  5. The mentor must assess you on a weekly basis.
  6. The logbook must be signed and stamped every week.
  7. A minimum of 24 weeks must be completed. Five additional weeks for each subject registered while doing P1/P2 or a letter from company that states that the learner has worked in extra time.
  8. Summary at the end of week 24/26 must be completed.
  9. Mentor’s report and final evaluation.
  10. Complete the checklist before submission.
  11. Must be spiral bind – NO FILES WILL BE ACCEPTED!

SUBMISSION OF LOGBOOK FOR EVALUATION

  1. Logbooks must be handed in OR posted to:

    Ms Colleen Hopgood
    Room C112A
    Summerstrand Campus (North)
    PO BOX 77000
    Nelson Mandela Metropolitan University
    PORT ELIZABETH
    6031
     
  2. Submission date
    1. Semester one registrations – on/before 30 July of the year of registration.
    2. Semester two registrations – on/before 31 January of the year following the year of registration.
    3. Any late registrations during the year – 30 days after the completion of the experiential learning.

IF THE STUDENT FAILS TO MEET THE ABOVE MENTIONED DATES, THE STUDENT WILL HAVE TO RE-REGISTER FOR THE MODULE!!

INDUSTRY VISIT DURING EXPERIENTIAL LEARNING

  1. It is the responsibility of the learner to ensure that:
    • The name of the contact person is correct on the registration form.
    • The physical company address is correct on the registration form.
    • Supply an e-mail address of the mentor/contact person if possible.
  2. Mentor and student must be available for the visit – maximum 60 minutes per visit.
  3. An up to date completed and assessed logbook must be available during the visit – NO EXCEPTIONS WILL BE MADE!
  4. Students will be visited once per semester if NMMU funding allows it.

ADMINISTRATION OF EXPERIENTIAL LEARNING

The following persons are responsible for experiential learning in the Department of Electrical Engineering.

  1. Registration forms and logbook control:

    Ms Colleen Hopgood
    Room C112A.
    Colleen.Hopgood@nmmu.ac.za
    Tel:041 5043518
    Fax: 041 5049518
     
  2. Academic registration onto ITS:

    Faculty Officer
    Lungisa.Thoba@nmmu.ac.za
    Tel: 041 5043446/7
     
  3. Arranging industry visits

    Ms Lizl Du Preez
    Room B005
    Lizl.DuPreez@nmmu.ac.za
    Tel: 041 5043290
     
  4. Industry visits and logbook assessment
    Mr Fanus Grebe
    Room B112 Fanus.Grebe@nmmu.ac.za
    Tel: 041 5043519
    Cell: 0834525323

GENERAL INFORMATION

  1. REMEMBER YOU MUST BE REGISTERED AS A STUDENT WITH THE NMMU THE YEAR PRIOR TO GRADUATION!

    FOR EXAMPLE:

    IF YOU WANT TO GRADAUTE IN 2010 YOU MUST BE REGISTERED FOR AT LEAST ONE SUBJECT OR P1/P2 DURING 2009.
     
  2. GOOD LUCK AND ENJOY YOUR EXPERIENTIAL LEARNING!!

CHECKLIST FOR SUBMISSION OF LOGBOOK

Please perform the followings checks before submitting in the logbook:

  TASKS TO BE PERFORMED TICK COLUMN
1 Complete all the required blocks on the cover page.  
2 Summary of experiential learning and theoretical learning table. Refer to example below.  
3 Minimum of 24 weeks with detailed description of the work done for each week – a minimum of one page per week – 5 additional weeks for each subject registered while doing P1/P2.  
4 Skills learned for each of the 24 weeks.  
5 Every week is assessed and signed by mentor.  
6 Every week is stamped with a company stamp or a letter from company to confirm that they do not have a company stamp.  
7 Summary of positive and negative experiences during experiential learning.  
8 Recommendations for future placement of students at the company for experiential learning.  
9 Mentor’s report and final overall performance evaluation of student.  
10 Perform a spelling and grammar check before printing.  
11 Preview pages before printing document – make sure every week starts on a new page. Skills learned and assessment must be on one page.  
12 Pages do not overlap – full pages – delete extra blank rows if necessary.  
13 Spiral binds the logbook.  
14 Insert a loose certification document into the logbook – complete all your personal information!  

Example of summary of experiential and theoretical learning.

YEAR SEMESTER 1 SEMESTER 2
2009 S1 – NMMU and list all the subjects passed S2 – NMMU and list all the subjects passed
2010 S2/S3 – NMMU and list all the subjects passed S3/S4 – NMMU and list all the subjects passed
2011 P1 – EEP1211
ESKOM, EAST LONDON
P2 – EEP2212/ELP2212
VW, UITENHAGE

Files you can download: